Federal & State Withholding Forms
Please find below information on IRS W-4 withholding form and AZ A-4 withholding form:
W-4 Forms (Federal Withholding Form):
A W-4 form must be completed by each new hire. If a form is not received the employee will be setup as Single with Zero Exemptions.
All W-4 forms received for an employee must be received without errors and without corrections. Any W-4 forms that are received with corrections or initialed changes are to be entered as Single / Zero Exemption until a new w4 form is received.
Any employees claiming exempt on the W4 form for 2011, must complete a new 2012 W4 form prior to February 16, 2012, in order to remain exempt for the new 2012 tax year.
Employees may not enter fixed amounts on the W4 forms. They must always elect a number of exemptions, but can add additional dollar amounts on top of the Exemption numbers to be withheld.
View IRS W-4 Form Here
A-4 (Arizona Withholding Form):
An A4 form must be completed by each new hire working in Arizona. If a form is not received the employee will be setup for 2.7%, per Arizona Withholding form.
Any employees claiming exempt on the A4 form for 2011, must complete a new 2012 A4 form prior to 1st check date in 2012, in order to remain exempt for 2012.